County Clerk

Duties of County Clerk

• Attend all sessions of the County Commission to record minutes, compose minutes, and archive from the formation of the County K.S.A. 19-304
• Maintains all contracts with the County K.S.A. 19-305
• Keep the county seal K.S.A. 19-304
• Attests the signatures of the County Commissioners on documents K.S.A. 19-304
• Issue Building Moving Permits by working with move and Road and Bridge Department K.S.A 79-1914
• Develop a County Plan for the vacation of road right-of-ways and alleys – work with Road and Bridge, utilities, County Commission, mapper, Register of Deeds to accomplish the task K.S.A. 68-102a
• Handle all County Accounts Payable, Payroll, and Bids/Quotations
• Act as Freedom of information Officer . K.S.A. 45-226
• Register as a Notary and be available to conduct notarizations K.S.A. 53-501-511
• Administer Oaths of Office and Swear-in sheriff’s Deputies K.S.A. 54-101,106
• Check Treasurer’s Daily Statements for accuracy
• Maintain fixed asset inventory for the County K.S.A. 10-2687
• Charter Resolutions – File with Kansas Secretary of State 61 days after second publication K.S.A. 19-101b,c
• Interlocal Agreements – File with County Register of Deeds Office, Kansas Secretary of State after obtaining approval from the Kansas Attorney General K.S.A. 12-2901 – 2905
• Contracts between certain municipalities K.S.A. 12-2908
• Private Burial Grounds – County Clerk to file suit against those who damage monuments and fencing at private burial grounds not otherwise provided for by will or dead K.S.A. 17-1305
• Sheriff Duties – If the Sheriff and Undersheriff are no longer able to conduct the duties of the office, the County Clerk becomes acting sheriff K.S.A. 19-804a
• Sheriff Duties – If Sheriff or Undersheriff cannot prevent a lynching, then the County Clerk assumes the duties of Sheriff K.S.A. 19-825 Rescinded in 2012
• Vacation Restricted Access K.S.A. 58-2613
• Bond filing Surety Bonds K.S.A. 58-102b
• Tax Unit Boundary Certification – prepare tax unit map for County Appraiser, PVD, and State Assessed Public Utilities K.S.A. 79-1468
• Motor Vehicle Abstract Certification annually
• July and November Abstract Certification to KDOR-PVD K.S.A 79-1604 et seq
• Tax Process – Transfer from Orion into County Tax Program
• Work with all County Taxing Entities to develop their budgets for the Kansas Division of Account and Reports
• Create, generate, and print tax statements K.S.A. 79-1801, 2001
• Set and certify levies annually K.S.A. 79-1803, 1806, 1965
• Delinquent Tax Clerk adds 10% in January K.S.A. 19-312
• Annual Statement of Outstanding Bonds, Temporary Notes, and No-Fund Warrants
• Issue Hunting and Fish Licenses, Deer Tags/ Turkey Tags, Boat Registration KOALS, KDWP K.S.A. 32-984
• Issue Cereal Malt Beverages and Class A, B Liquor Licenses through work with Kansas Department of Revenue and ABC K.S.A. 41-2702
• Help eligible tax payers with filing Homestead and Food Sales Tax claims K.S.A. 79-4501