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County Clerk

Duties of County Clerk

  • Attend all sessions of the County Commission to record minutes, compose minutes, and archive from the formation of the County K.S.A. 19-304
  • Maintains all contracts with the County K.S.A. 19-305
  • Keep the county seal K.S.A. 19-304
  • Attests the signatures of the County Commissioners on documents K.S.A. 19-304
  • Issue Building Moving Permits by working with move and Road and Bridge Department K.S.A 79-1914
  • Develop a County Plan for the vacation of road right-of-ways and alleys – work with Road and Bridge, utilities, County Commission, mapper, Register of Deeds to accomplish the task K.S.A. 68-102a
  • Handle all County Accounts Payable, Payroll, and Bids/Quotations
  • Act as Freedom of information Officer . K.S.A. 45-226
  • Register as a Notary and be available to conduct notarizations K.S.A. 53-501-511
  • Administer Oaths of Office and Swear-in sheriff’s Deputies K.S.A. 54-101,106
  • Check Treasurer’s Daily Statements for accuracy
  • Maintain fixed asset inventory for the County K.S.A. 10-2687
  • Charter Resolutions – File with Kansas Secretary of State 61 days after second publication K.S.A. 19-101b,c
  • Interlocal Agreements – File with County Register of Deeds Office, Kansas Secretary of State after obtaining approval from the Kansas Attorney General K.S.A. 12-2901 – 2905
  • Contracts between certain municipalities K.S.A. 12-2908
  • Private Burial Grounds – County Clerk to file suit against those who damage monuments and fencing at private burial grounds not otherwise provided for by will or dead K.S.A. 17-1305
  • Sheriff Duties – If the Sheriff and Undersheriff are no longer able to conduct the duties of the office, the County Clerk becomes acting sheriff K.S.A. 19-804a
  • Sheriff Duties – If Sheriff or Undersheriff cannot prevent a lynching, then the County Clerk assumes the duties of Sheriff K.S.A. 19-825 Rescinded in 2012
  • Vacation Restricted Access K.S.A. 58-2613
  • Bond filing Surety Bonds K.S.A. 58-102b
  • Tax Unit Boundary Certification – prepare tax unit map for County Appraiser, PVD, and State Assessed Public Utilities K.S.A. 79-1468
  • Motor Vehicle Abstract Certification annually
  • July and November Abstract Certification to KDOR-PVD K.S.A 79-1604 et seq
  • Tax Process – Transfer from Orion into County Tax Program
  • Work with all County Taxing Entities to develop their budgets for the Kansas Division of Account and Reports
  • Create, generate, and print tax statements K.S.A. 79-1801, 2001
  • Set and certify levies annually K.S.A. 79-1803, 1806, 1965
  • Delinquent Tax Clerk adds 10% in January K.S.A. 19-312
  • Annual Statement of Outstanding Bonds, Temporary Notes, and No-Fund Warrants
  • Issue Hunting and Fish Licenses, Deer Tags/ Turkey Tags, Boat Registration KOALS, KDWP K.S.A. 32-984
  • Issue Cereal Malt Beverages and Class A, B Liquor Licenses through work with Kansas Department of Revenue and ABC K.S.A. 41-2702
  • Help eligible tax payers with filing Homestead and Food Sales Tax claims K.S.A. 79-4501

County Election Clerk

  • Election Officer (Chapter 25 of Kansas Statutes
  • Maintain Registration Database.
  • Collect filing fees for local candidates
  • Verifies signatures on petitions for candidates, question initiatives and recalls
  • Recruits, appoints and trains board workers for all elections
  • Responsible for all aspects of election: ballots, polling sites and equipment in accordance with federal, state and local laws and regulations
  • Maintains records of elections in official abstract.

County Clerk

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